9.2 Application form for data access & usage

The suggested information to be provided by the applicant for a decision within the set response time:

  • Applicant details:
    • organisation(s) applying
    • contact person(s) for each organisation
    • project partners applying (when applicable) – list of partners that want data access for project analysis.
  • Project proposal: applications may be required to submit a detailed or summarized project proposal that outlines the objectives, methodology, expected outcomes, and potential impact. Also including:
    • What are the expected research results?
    • What research questions are the data expected to answer?
    • What are the expected results?
  • Budget and funding: applicants may need to provide evidence on approved budget and funding bodies behind the research project to outlines the expected costs of the proposed research, as well as information on exploitation plans and return of investment.
  • Ethics approval: if the research project involves participation of humans or animals, or any other ethical need to be considered, then the application form should provide evidence of ethics approval from an external review or a compliance report on a provided ethics committee or guidelines.
  • Data Management Plan: a DMP is a document that describes how data will be collected, processed, analysed, stored, shared, and preserved during the project. Including the DMP in the application form confirms the applicant’s commitment on transparency and responsible data management. Expected content:
    • which dataset (if many available)
    • How is the data to be accessed?
    • specific data requested (time-series data, video, GPS, questionnaires, etc.)
    • list of persons to get access, and the related access time period.
  • Dissemination: information on the intended publication of the data:
    • How will the results be disseminated?
    • What data, graphs, etc. are intended to be published?
  • Responsible use: need for training in data protection and privacy issues:
    • Have the researchers had previous training? If so, what kind?
    • Is training related to data protection required, or only in data analysis setup at the data provider?
  • Need for support and research services:
    • Level of knowledge of the concerned analysis tools? Using self-supplied tools or needing training on provided tools?
    • Other support needs for the analysis, such as extracting datasets, etc.?
    • Should the research facilities do part or all of the analyses/research?